Contra Costa Payroll Services - QuickBooks Payroll

At Smeed CPA, our value proposition is based on understanding our clients’ businesses and their goals and using our services to contribute to their success. When it comes to payroll, we understand the impact this most basic element of the employer-employee relationship has on employee engagement and motivation. We also understand that an effective payroll process starts with, but goes well beyond issuing a timely and accurate paycheck.

• We help our clients process payroll quickly and accurately. Motivated employees are generally more productive and make greater contributions to the achievement of a company’s goals. An environment where employees aren’t paid on time or their pay is incorrect creates a significant obstacle to employee motivation.

Our payroll services cover the basics in a highly effective manner. This includes calculating employee gross pay for a pay cycle based on hours / salary and bonuses, calculating their paycheck after withholdings, payroll taxes, and deductions, and paying employees via direct deposit or printing checks.

• We help our clients prepare and submit payroll taxes. Statistics from the Small Business Administration show the three major penalties the IRS levies against small businesses relate to failure to file payroll tax returns, failure to deposit tax withholdings, and the failure to pay the company’s portion of payroll taxes. Consequences for violating these basic principles of payroll tax compliance can be dire, including severe penalties, business interruption, and federal criminal investigation.

These penalties can be easily avoided with the consistent, reliable process for managing payroll such as that provided by Smeed CPA. We know the common payroll tax audit triggers and apply that knowledge to help our clients avoid the severe consequences of payroll tax compliance issues.

• We help our clients keep employee information organized. A workforce of any size generates a significant amount of data that must be maintained for new and continuing employees. At Smeed CPA, we help our clients maintain that data to run their business and maintain compliance with financial institution and tax authorities requirements. Our efficient and effective payroll management process ensures this information is easily accessible and ready to use.

We deliver our payroll services using Intuit’s highly rated cloud-based payroll software. While there are many payroll software programs in the market, we chose Intuit because it provides the advanced functionality our clients need and demand. This functionality includes the ability to manage multiple pay schedules, direct deposit into two accounts for one employee, manage sick/vacation days and accrue over-time and paid-time-off. It also has a tight integration with Intuit’s Quickbooks, which many of our clients find to be an indispensable tool in bookkeeping and  accounting activities.

Schedule a Consultation

Schedule a consultation with Smeed CPA to find out how we can help use your payroll process to drive employee motivation and enhance efficiency so your business can achieve its goals.

Why Outsource Your Payroll...

• It's Cost Effective
  Use your staff more efficiently by letting us handle payroll and the associated legal details. Reduce overhead by removing the need to hire specialized employees.
   
• It's a Time Saver
  Our payroll service eliminates the burden of customizing, updating and maintaining your own payroll system--no more data entry, no more researching updates or new laws, no more worries.
   
• Worry Free Payroll Tax Filing
  Eliminate the risks of calculating and filing your own payroll taxes by having professionals do it for you. Federal, state and local payroll tax laws are frequently changing and becoming more complex.  How much time do you want to spend  learning all the rules and keeping your information up to date?
   
• Allows You To Focus On Core Competencies
  Our professional staff allow you to focus on the core competencies of your business. We are accounting professionals--you get the experts working for you and with you.
   
• Comprehensive Reports
  You get a wide variety of user-friendly and accurate payroll reports. For a nominal fee, we will include union reports, certified payroll, workers' compensation reports and much more.

 
Get the Payroll Solution That Best Fits Your Needs.
We know that when it comes to payroll service - no one size fits all. That's why we offer the following 3 custom payroll processing options.

1. Comprehensive Payroll Services
Our Comprehensive Payroll Service takes care of all of the payroll processing for you, so that you won't have to. You get...

• Your payroll checks prepared and printed on-time, every-time.
• All of your payroll checks are laser printed on "blank" check stock to ensure maximum security and meet the micro encoding standards as set forth by the Federal Reserve System.
• Free Direct Deposits
• Worry Free IRS and State tax reporting as well as EFTPS tax deposits.
• User friendly, and easy to understand monthly, quarterly, and annual payroll tax reports, including W-2, W-3 and 1099 forms.
• Detailed reports on your employee's vacation, sick days, and personal days accruals.
• Creation and filing of the required new hire reports
• Your payroll records maintained in tip top shape.

 
2. After-the-Fact-Payroll Services
We will take your manually-prepared payroll records and other payroll information and post this information to our data files, so you get...

• Worry Free IRS and State tax reporting as well as EFTPS tax deposits.
• User friendly, and easy to understand monthly, quarterly, and annual payroll tax reports, including W-2, W-3 and 1099 forms.
• Detailed reports on your employee's vacation, sick days, and personal days accruals.
• Creation and filing of the required new hire reports
• Your payroll records maintained in tip top shape.

 
3. Online Payroll Processing
You can enter your employee's hours and earnings securely online and get...

• The ability to instantly print payroll checks on your own printer.
• Free Direct Deposits
• Worry Free IRS and State tax reporting as well as EFTPS tax deposits.
• User friendly, and easy to understand monthly, quarterly, and annual payroll tax reports, including W-2, W-3 and 1099 forms.
• Detailed reports on your employee's vacation, sick days, and personal days accruals.
• Creation and filing of the required new hire reports
• Your payroll records maintained in tip top shape.

 
Custom Payroll Reports Service
There seems to be an endless amount of special reports Government agencies require. We can prepare the following reports for you.

• Worker's Compensation Audits
• Unemployment Claims
• Social Security Audits
• Child Support Audits
• W-2 and W-3 processing
• 1099 and 1096 processing
• Preparation/assistance with Federal and State registration forms

How much do we charge?
In order to give you an accurate price for our payroll services we need to know a little more about your business and what services you're interested in. Our prices are very affordable.